====== Lab Access ======

===== Codes =====
  * Room codes should be given to:
    * Members who didn't have one from the previous semester but will be continuing
    * Team leads of each subteam
    * Any other members who would like a code
    * Students on the leadership team
  * Room codes should NOT be given to:
    * New 196/296 students
      * Someone more experienced should be in the lab when 196/296 students are in the lab
  * To obtain a room code students should:
    * Go to the EE Office and obtain the Room Access Form
      * There are also some in the filing cabinet drawer titled "Financial"
    * Have the student fill out the form and obtain Dr. Kuh's signature
    * Turn the Room Access Form back into the EE Office and the secretary will give the student a code
    * Students should test that their code works
  * Update LabRoomCodes.xlsx spreadsheet in SCEL Leadership > Infrastructure > Lab
    * Create new tab titled the semester and year
    * Copy rows from previous semester that are colored white and paste on newest tab
      * White cells are people with room codes
      * Red cells are people whose room codes were deleted
    * Move students no longer in the lab to the bottom of the spreadsheet and color cells red
    * Add any students who recently got or will be receiving a room code to the white cells
  * Updating lab codes
    * EE secretary clears old codes after each semester
    * Students who would like to keep their code need to refill out a Room Access Form
    * Let the EE secretary know whose codes you will be deleting

===== Lab Schedule =====
  * Purpose of making a lab schedule is determining set hours during the week when the lab will be open so students without codes can get access to the room easily
  * Before the semester begins send out email to members who will have room codes
    * Create a doodle with half hour time blocks from 9:00-6:00 for all week days
      * Avoiding scheduling teams for working in the lab during times where lots of students without codes have class
      * Ask students to fill out doodle with their availability to be in the lab
        * Ask for all available times they are willing to submit so that you have flexibility in determining the schedule
  * Requirements for students submitting hours for the semester
    * 396 and 496 students will be required to come into the lab for at least 5 hours a week
    * 196, 296 and 499 students for at least 3 hours a week
    * Teams will be required to come in during the same hours
    * Teams will be required to split their hours over at least two days during the week
  * Create the schedule based off of the doodle
    * Work with the hours given to you from the Doodle in Excel to make the schedule
    * Add a new tab to the LabSchedule.xlsx in SCEL Leadership > Infrastructure > Lab
      * Title tab with semester and year
      * Copy template from the "Template" tab to the new semester's tab
    * Insert team names and hours
      * Color in blocks and put number of hours at the first cell of the time block
    * Black out areas where many students have hours to avoid schedule people there
    * Also include team meeting times
    * **Keep track of the number of students in the lab**
      * Make sure only a few teams at most are in the lab
      * Make sure there will be enough space in the lab for everyone scheduled at that time
  * Teams can revise their availability later but you should have tentative times down before the Orientation meeting so 196/296 teams and those without codes can determine their schedule at that meeting