====== Planning Lab Meetings ======

===== Determine Weekly Meeting or All Hands Meeting Times =====
  * If the lab group is small (i.e. less than 20 students), create a doodle and send to all members of the lab
  * If the lab group is large (i.e. over 20 students), schedule monthly All Hands Meeting times for Saturdays
    * Decide dates before the semester starts
    * Notify members of the dates

===== Plan Orientation Session =====
  * Plan the orientation session for the beginning of the semester
    * Hold orientation around the 2nd weekend after the semester starts
    * Send out a Google Calendar invite
      * Mandatory for ALL students in the lab to attend
    * Send out a GoogleSpreadsheet to all members to sign up for what dish to bring to the potluck
      * May want to consider catering and having members pay money if the group is big
    * Reserve a room
      * Have used HH389 and the iLab in the past depending on the group size
  * The following tasks need to be completed at this session:
    * Determine weekly meeting time
    * Give room access forms to all members who will have codes for the semester
    * Have new members fill out the non-disclosure forms
    * Have new members determine weekly lab hours
  * More details of how to plan the orientation session can be found on the [[orientation meeting:start| orientation meeting page]]\\

===== Determine Leadership Meeting Time =====
  * Send out a doodle to leadership team members
  * Schedule a weekly meeting time for the leadership team to meet

===== Determine Mentorship Meeting Time =====
  * Send out a doodle to the mentors
  * Schedule a weekly meeting time for the mentors and some leadership members to meet