======Orientation Meeting Planning - Spring 2016======

This page contains the planning for the orientation session held at the beginning of the Spring 2016 semester.

===== Purpose =====

The purpose of the orientation meeting is to get everyone who is new to the lab up to speed about expectations and procedures. After leaving the meeting, new members should at least have vague sense of what their role is in the lab. 

===== Topics to be covered =====

  - Individual expectations
  - What to expect (from the lab)
  - Tools
    - Wiki
    - Slack
  - Procedures
  - Resources and places to do work
  - What to do next


=====Schedule of the Orientation =====
  - Welcome and overview
  - Ice Breaker
  - Introduction
    - Introductions to everyone
    - Introduction to the lab
  - Lab Information
    - Rules and Procedures
    - x96 syllabus
    - Introduction to our internal tools
  - Team Session
    - Explain the goals and tasks of each subteam
    - Split into subteams
    - **Determine weekly meeting time**
    - **Give room access codes to members**
    - **Have new members fill out the non-disclosure forms**
    - **Have new members determine weekly lab hours**
  - Tour of the lab
  - Lunch

=====Logistics=====
  * When
    * Orientation session should be held the first weekend of the semester
    * Sessions are mandatory
      * Those who cannot make it need to reschedule a time to meet with the project manager
  * Where
    * iLab is confirmed from 10:00am - 3:00pm

=====Lunch=====
  * Potluck
  * Send out a Google Spreadsheet to all members and ask them to fill in the dish they will be bringing
    * Main Dishes
    * Rice/Noodles
    * Salad
    * Fruit
    * Dessert
    * Drinks
    * Plates, utensils, napkins, cups 

=====Equipment/Items Needed=====
  * Projector
  * Laptop
  * Powerpoint
  * Non-Disclosure Agreement
  * Room Access Forms
  * Attendance Sheet
  * Lunch food
  * Utensils (serving and for eating)
  * Plates
  * Napkins
  * Drinks