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| Both sides previous revision Previous revision Next revision | Previous revision | ||
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leadership:purchasing [2017/04/14 00:12] dkvilla |
leadership:purchasing [2021/09/19 21:59] (current) |
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| - Identify what you want to purchase | - Identify what you want to purchase | ||
| - Estimate how much things will cost | - Estimate how much things will cost | ||
| - | - Choose the account that you will be using to purchase | + | - Choose the account that you will be using to purchase |
| + | - Obtain approval from faculty advisor | ||
| + | - Place order with vendor | ||
| + | ====== Information ====== | ||
| - | |||
| - | |||
| - | ====== Information ====== | ||
| Best Practices: | Best Practices: | ||
| - CC Dr. Kuh on purchasing correspondence | - CC Dr. Kuh on purchasing correspondence | ||
| Line 34: | Line 34: | ||
| - College Funds | - College Funds | ||
| - | ====== Test ====== | + | |
| + | ===== Setting Up An Order ===== | ||
| + | |||
| + | **Starting** | ||
| - Set up purchasing parts spreadsheet | - Set up purchasing parts spreadsheet | ||
| - Try to use Vendors that take Purchase Orders (POs) or whatever is compatible with Accounts (Adafruit and Digikey) | - Try to use Vendors that take Purchase Orders (POs) or whatever is compatible with Accounts (Adafruit and Digikey) | ||
| Line 53: | Line 56: | ||
| - Include shipping costs (Estimates/ list of estimated shipping costs) | - Include shipping costs (Estimates/ list of estimated shipping costs) | ||
| - Upload a copy of each file to the item request Google Drive folder | - Upload a copy of each file to the item request Google Drive folder | ||
| - | - Send the PQ's Lori/Gail/whomever the account holder ~~New Process~~ | + | |
| + | ===== Placing An Order ===== | ||
| + | |||
| + | **Buying the things!** | ||
| + | - Send the PQ's to Lori/whomever the account holder ** Note: Get New Process Tho ** | ||
| - Include which account is going to be used for which purchases | - Include which account is going to be used for which purchases | ||
| - CC Dr. Kuh, scel, PM | - CC Dr. Kuh, scel, PM | ||
| Line 59: | Line 66: | ||
| - Change the folder name to (Ordered) | - Change the folder name to (Ordered) | ||
| - Update the budget | - Update the budget | ||
| + | |||
| + | ==== New Processessi ==== | ||
| + | |||
| * ~~ For Adafruit: | * ~~ For Adafruit: | ||
| * Using the SCEL account, complete an online order with PO selected as the intended purchasing option | * Using the SCEL account, complete an online order with PO selected as the intended purchasing option | ||
| - | * After receiving PO from account holder, send Adafruit (the confirmation email thread) a pdf copy of the PO. | + | * After receiving PO from account holder, send Adafruit a pdf copy of the PO. They should send a confirmation email thread which asks for it. |
| * Then they will send you a shipping confirmation | * Then they will send you a shipping confirmation | ||
| * ~~ For Digikey: | * ~~ For Digikey: | ||
| Line 67: | Line 77: | ||
| * Wait til you receive it - usually goes to HH483 - EE office or HH250 | * Wait til you receive it - usually goes to HH483 - EE office or HH250 | ||
| * Once you've picked up the package, be sure to mention to the account holder that we received the package so that they may complete the purchasing process. | * Once you've picked up the package, be sure to mention to the account holder that we received the package so that they may complete the purchasing process. | ||
| + | |||
| + | |||
| + | ===== Receiving An Order ===== | ||
| + | |||
| + | **Christmas Presents Opening Time** | ||
| + | - Tell the office the list of people that are able to pick up the package | ||
| + | - If you don't tell the office, then only the one name who ordered it (it might even be Lori) will be able to order it | ||
| + | - Locate packing slip - it's sometimes on the outside of the box | ||
| + | - Check off each item from the package on the packing slip | ||
| + | - Make sure there is correct product and quantity | ||
| + | - Checker: Inital and date the packing slip and file into cabinet in the purchases folder | ||
| + | - Inventory parts order and sort items into their correct place | ||