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| - | ======= Project Management ======= | ||
| - | This page describes the tasks and responsibilities of the project manager. The project manager is responsible for the organization of the lab, tracking every team's progress, and providing resources and help when necessary. He or she also keeps close contact with the Dr. Kuh, and is also involved in recruitment, and outreach events with the college and other schools. | ||
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| - | ======Daily Tasks====== | ||
| - | * Check emails | ||
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| - | ======Timeline of Tasks====== | ||
| - | =====Before the Semester Starts===== | ||
| - | ====Make New Members List==== | ||
| - | * List is in SCEL > General > People & Contacts > "SCEL Members List.xlsx" | ||
| - | * Make a new tab and label it the semester | ||
| - | * Fill in the information for each member: | ||
| - | * First and last name | ||
| - | * Email address | ||
| - | * Role | ||
| - | * Class standing (for students only) | ||
| - | * Project (296, 396, 496, or 499 if they are taking it for credit) | ||
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| - | ====Update the mailing lists==== | ||
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| - | * Update all of the mailing lists with the current members | ||
| - | * [[ infrastructure:mailing_lists:start | Current Mailing Lists ]] | ||
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| - | ====Determine Goals for the Semester==== | ||
| - | * Think about the overall picture and what we would like to accomplish | ||
| - | * Weatherbox, wind sensor, forecasting, other current projects | ||
| - | * New projects | ||
| - | * Improvements for the lab or our projects | ||
| - | * Recruitment | ||
| - | * Outreach | ||
| - | * Think about goals for each sub team | ||
| - | * Create a list of the break down of each project | ||
| - | * In order to achieve our overarching goals, what subteams do we need? | ||
| - | * What are the responsibilities of each team? | ||
| - | * What should each team have produced by the end of the semester? | ||
| - | * What sub goals does the team need to accomplish in order to reach their end of the semester goal? | ||
| - | * How will we track their progress? | ||
| - | * Any specifications for their project? | ||
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| - | ====Divide Members Across Groups/Tasks==== | ||
| - | * Split members into groups based off of their interests | ||
| - | * Try to make groups that you think would get along well together | ||
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| - | ====Determine Mentors==== | ||
| - | * Discuss the mentors in the lab with the leadership team | ||
| - | * Determine their specialties and which subteams they will be mentoring | ||
| - | * Give them access to online resources (i.e. Wiki, Slack, Discourse, Dropbox, etc.) | ||
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| - | ====Plan Orientation Session==== | ||
| - | * Plan the orientation session for the beginning of the semester | ||
| - | * The following tasks need to be completed at this session: | ||
| - | * Determine weekly meeting time | ||
| - | * Give room access codes to members | ||
| - | * Have new members fill out the non-disclosure forms | ||
| - | * Have new members determine weekly lab hours | ||
| - | * More details of how to plan the orientation session can be found on //**orientation meeting**// | ||
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| - | [[.: Onboarding Emails]]\\ | ||
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| - | =====At the Beginning of the Semester===== | ||
| - | ====Orientation Session==== | ||
| - | * Hold orientation around the 2nd weekend after the semester starts | ||
| - | * Send out a Google Calendar invite | ||
| - | * Send out a GoogleSpreadsheet to all members to sign up for what dish to bring to the potluck | ||
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| - | ====Codes==== | ||
| - | * Room codes should be given to: | ||
| - | * Members who don't have one from the previous semester but will be continuing | ||
| - | * Team leads of each subteam | ||
| - | * Any other members who would like a code | ||
| - | * To obtain a room code students should: | ||
| - | * Go to the EE Office and obtain the Room Access Form | ||
| - | * Have the student fill out the form and obtain Dr. Kuh's signature | ||
| - | * Turn the Room Access Form back into the EE Office and the secretary will give the student a code | ||
| - | * Students should test that their code works | ||
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| - | =====During the Semester===== | ||
| - | ====Weekly/All Hands Meetings==== | ||
| - | * Post guidelines for the presentations on the //**x96_syllabus**// | ||
| - | * Send out a Google Calendar invite to all lab members | ||
| - | * Take notes on the meeting and post it to the wiki under //**All Hands Meetings**// | ||
| - | * Schedule a time to meet with those who could not attend | ||
| - | |||
| - | [[.:Parts Orders and Inventory]]\\ | ||
| - | [[.:Funding]]\\ | ||
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| - | ====Recruit new members==== | ||
| - | * Find opportunities to talk with new members | ||
| - | * Have people in the lab who are TAs or graders to look out for students who could work in our lab | ||
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| - | =====At the End of Semester==== | ||
| - | ====Determine Returning Members==== | ||
| - | * Ask people who just started that semester in the lab if they will be continuing | ||
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| - | ====Meeting with Potential Members==== | ||
| - | * Invite potentials members to check out the lab | ||
| - | * Explain our projects and find out their interests | ||
| - | * Tell them to schedule a meeting with Dr. Kuh and get their x96 forms signed if they are taking it for credit | ||