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leadership:project_manager:start [2016/02/16 20:33] cobatake created |
leadership:project_manager:start [2021/09/19 21:59] (current) |
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| * [[ infrastructure:mailing_lists:start | Current Mailing Lists ]] | * [[ infrastructure:mailing_lists:start | Current Mailing Lists ]] | ||
| - | |||
| - | ====Create a Survey for New Lab Members==== | ||
| - | * Create a survey using google forms on the [email protected] account | ||
| - | * Questions should include: | ||
| - | * Name | ||
| - | * UH Email | ||
| - | * Phone number- can you text? | ||
| - | * Name you prefer going by | ||
| - | * Major and track (if you know) | ||
| - | * Class standing | ||
| - | * Estimated graduation date | ||
| - | * Classes you have taken (EE, ICS, MATH) | ||
| - | * What classes are you taking? | ||
| - | * Do you dorm, commute from nearby, or commute from far away? | ||
| - | * What software/programming skills do you have? (ex. programming languages, tools, etc.) | ||
| - | * How would you rate yourself on the software skills you have? (scale of 1-10, 10 being the highest) | ||
| - | * What hardware skills do you have? (ex. PCB design, soldering, etc.) | ||
| - | * How would you rate yourself on the hardware skills you have? (scale of 1-10, 10 being the highest) | ||
| - | * What previous project experience do you have? | ||
| - | * How confident are you working in a team? (scale of 1-10, 10 being the highest) | ||
| - | * What projects are you interested in? (weatherbox, wind sensor, forecasting, other) | ||
| - | * Why did you decide to join our lab? | ||
| - | * What do you want to get from this project? (ex. communication skills, software/hardware skills, leadership experience, etc.) | ||
| - | * Have Dr. Kuh send out an email with survey to students | ||
| ====Determine Goals for the Semester==== | ====Determine Goals for the Semester==== | ||
| Line 74: | Line 50: | ||
| * Give them access to online resources (i.e. Wiki, Slack, Discourse, Dropbox, etc.) | * Give them access to online resources (i.e. Wiki, Slack, Discourse, Dropbox, etc.) | ||
| - | ====Plan Orientation Session==== | + | [[leadership: Lab Access]]\\ |
| - | * Plan the orientation session for the beginning of the semester | + | [[leadership: Planning Lab Meetings]]\\ |
| - | * The following tasks need to be completed at this session: | + | [[leadership: Onboarding Emails]]\\ |
| - | * Determine weekly meeting time | + | |
| - | * Give room access codes to members | + | |
| - | * Have new members fill out the non-disclosure forms | + | |
| - | * Have new members determine weekly lab hours | + | |
| - | * More details of how to plan the orientation session can be found on //**orientation meeting**// | + | |
| - | ====Emails to the Lab==== | ||
| - | * **Determine Weekly Meeting or All Hands Meeting Times** | ||
| - | * If the lab group is small (i.e. less than 20 students), create a doodle and send to all members of the lab | ||
| - | * If the lab group is large (i.e. over 20 students), schedule monthly All Hands Meeting times for Saturdays | ||
| - | * **Give New Members Access to Internal Tools** | ||
| - | * Wiki | ||
| - | * Discourse | ||
| - | * Slack | ||
| - | * Google Calendar | ||
| - | * Give access to the [email protected] calendar | ||
| - | * Use @hawaii.edu addresses and choose the "Make Changes to Events" option | ||
| - | * Remove access from old members | ||
| - | * Dropbox | ||
| - | * Give access to the SCEL Dropbox to new students | ||
| - | * Give access to the REIS Leadership Team Dropbox to new leadership members | ||
| - | * Old members should be taken off of the Dropbox | ||
| - | * **Website Bios** | ||
| - | * Create a google form for the students to submit their biography | ||
| - | * Bios need to: | ||
| - | * Be written in third person | ||
| - | * Include the following information: | ||
| - | * Name | ||
| - | * Major/track | ||
| - | * Year in college | ||
| - | * Academic interests (if you are having difficulty thinking of this, think of classes you have taken that you were interested in and write the topics of those classes in your bio.) | ||
| - | * Hobbies and non-academic interests | ||
| - | * Students may also provide a LinkedIn page | ||
| - | * Email link and ask members to submit their website biography | ||
| - | |||
| - | =====At the Beginning of the Semester===== | ||
| - | ====Orientation Session==== | ||
| - | * Hold orientation around the 2nd weekend after the semester starts | ||
| - | * Send out a Google Calendar invite | ||
| - | * Send out a GoogleSpreadsheet to all members to sign up for what dish to bring to the potluck | ||
| - | |||
| - | ====Codes==== | ||
| - | * Room codes should be given to: | ||
| - | * Members who don't have one from the previous semester but will be continuing | ||
| - | * Team leads of each subteam | ||
| - | * Any other members who would like a code | ||
| - | * To obtain a room code students should: | ||
| - | * Go to the EE Office and obtain the Room Access Form | ||
| - | * Have the student fill out the form and obtain Dr. Kuh's signature | ||
| - | * Turn the Room Access Form back into the EE Office and the secretary will give the student a code | ||
| - | * Students should test that their code works | ||
| =====During the Semester===== | =====During the Semester===== | ||
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| * Schedule a time to meet with those who could not attend | * Schedule a time to meet with those who could not attend | ||
| - | [[.:Parts Orders]] | + | [[leadership:Parts Orders and Inventory]]\\ |
| - | * Procedure to request parts for members | + | [[leadership:Funding]]\\ |
| - | * Copy google spreadsheet template in SCEL > General Docs/Media > Item Requests > ItemRequestTemplate.gsheet | + | [[leadership: Recruitment]]\\ |
| - | * Rename as ItemRequest_<Date Requests are due>.gsheet | + | |
| - | * Save google spreadsheet in a new dated folder in the drive | + | |
| - | * Send out spreadsheet to all members of the lab | + | |
| - | * Deadlines for parts orders are the **Friday after All Hands Meetings** | + | |
| - | * Processing orders | + | |
| - | * Check item request lists | + | |
| - | * Make sure requests are reasonable | + | |
| - | * Not ordering extra parts of items already in the lab | + | |
| - | * Send item request list to Dr. Kuh as a spreadsheet | + | |
| - | * State which funds to use | + | |
| - | * Remind him there are multiple tabs for different vendors | + | |
| - | * Ask for his approval | + | |
| - | * Don't forget to attach the list! | + | |
| - | * To use CoE and CTAHR Funds and any other funds managed by the college (Lori/Charlene in HH250 Office) | + | |
| - | * Can only do PO's- otherwise items needs to be paid for by a student or professor and reimbursed | + | |
| - | * Refer to //**contacts list**// for vendors as well as instructions for how to make price quotes | + | |
| - | * Create price quotes and they need to include: | + | |
| - | * Prices of items | + | |
| - | * Shipping costs and tax | + | |
| - | * Address of vendor | + | |
| - | * Send price quotes to Lori ([email protected]) | + | |
| - | * To use other funds | + | |
| - | * Send email with item request spreadsheet to Gail ([email protected]) | + | |
| - | * Purchasing equipment | + | |
| - | * For single purchases over <nowiki>$</nowiki>2500 | + | |
| - | * Need three price quotes from different vendors for the same product | + | |
| - | * Inventory | + | |
| - | * During the semester | + | |
| - | * Order parts and don't take inventory | + | |
| - | * Sorting parts and update spreadsheet | + | |
| - | * Sort parts at the end of the semester | + | |
| - | * Update values and parts in the spreadsheet | + | |
| - | ====Funding==== | ||
| - | * REU Funding | ||
| - | * Can apply for up to 2 <nowiki>$</nowiki>2000 | ||
| - | * Must present at the CTAHR symposium | ||
| - | * CoE Funding | ||
| - | * Must present at the CoE banquet | ||
| - | * Email notification date around March | ||
| - | * Information to provide | ||
| - | * Determine posters to present | ||
| - | |||
| - | ====Recruit new members==== | ||
| - | * Find opportunities to talk with new members | ||
| - | * Have people in the lab who are TAs or graders to look out for students who could work in our lab | ||
| =====At the End of Semester==== | =====At the End of Semester==== | ||
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| * Ask people who just started that semester in the lab if they will be continuing | * Ask people who just started that semester in the lab if they will be continuing | ||
| - | ====Meeting with Potential Members==== | + | |
| - | * Invite potentials members to check out the lab | + | |
| - | * Explain our projects and find out their interests | + | |
| - | * Tell them to schedule a meeting with Dr. Kuh and get their x96 forms signed if they are taking it for credit | + | |