Planning Lab Meetings

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If the lab group is small (i.e. less than 20 students), create a doodle and send to all members of the lab
If the lab group is large (i.e. over 20 students), schedule monthly All Hands Meeting times for Saturdays
- Decide dates before the semester starts
- Notify members of the dates

Plan the orientation session for the beginning of the semester
- Hold orientation around the 2nd weekend after the semester starts
- Send out a Google Calendar invite
  - Mandatory for ALL students in the lab to attend
- Send out a GoogleSpreadsheet to all members to sign up for what dish to bring to the potluck
  - May want to consider catering and having members pay money if the group is big
- Reserve a room
  - Have used HH389 and the iLab in the past depending on the group size
The following tasks need to be completed at this session:
- Determine weekly meeting time
- Give room access forms to all members who will have codes for the semester
- Have new members fill out the non-disclosure forms
- Have new members determine weekly lab hours
More details of how to plan the orientation session can be found on the orientation meeting page

Send out a doodle to the mentors
Schedule a weekly meeting time for the mentors and some leadership members to meet

Determine Weekly Meeting or All Hands Meeting Times