This page describes the tasks and responsibilities of the project manager. The project manager is responsible for the organization of the lab, tracking every team's progress, and providing resources and help when necessary. He or she also keeps close contact with the Dr. Kuh, and is also involved in recruitment, and outreach events with the college and other schools.

• Check emails

• List is in SCEL > General > People & Contacts > “SCEL Members List.xlsx”
• Make a new tab and label it the semester
• Fill in the information for each member:
  • First and last name
  • Email address
  • Role
  • Class standing (for students only)
  • Project (296, 396, 496, or 499 if they are taking it for credit)

• Update all of the mailing lists with the current members
• Current Mailing Lists

• Create a survey using google forms on the [email protected] account
• Questions should include:
  • Name
  • UH Email
  • Phone number- can you text?
  • Name you prefer going by
  • Major and track (if you know)
  • Class standing
  • Estimated graduation date
  • Classes you have taken (EE, ICS, MATH)
  • What classes are you taking?
  • Do you dorm, commute from nearby, or commute from far away?
  • What software/programming skills do you have? (ex. programming languages, tools, etc.)
  • How would you rate yourself on the software skills you have? (scale of 1-10, 10 being the highest)
  • What hardware skills do you have? (ex. PCB design, soldering, etc.)
  • How would you rate yourself on the hardware skills you have? (scale of 1-10, 10 being the highest)
  • What previous project experience do you have?
  • How confident are you working in a team? (scale of 1-10, 10 being the highest)
  • What projects are you interested in? (weatherbox, wind sensor, forecasting, other)
  • Why did you decide to join our lab?
  • What do you want to get from this project? (ex. communication skills, software/hardware skills, leadership experience, etc.)
• Have Dr. Kuh send out an email with survey to students

• Think about the overall picture and what we would like to accomplish
  • Weatherbox, wind sensor, forecasting, other current projects
  • New projects
  • Improvements for the lab or our projects
  • Recruitment
  • Outreach
• Think about goals for each sub team
  • Create a list of the break down of each project
    • In order to achieve our overarching goals, what subteams do we need?
    • What are the responsibilities of each team?
  • What should each team have produced by the end of the semester?
  • What sub goals does the team need to accomplish in order to reach their end of the semester goal?
  • How will we track their progress?
  • Any specifications for their project?

• Split members into groups based off of their interests
• Try to make groups that you think would get along well together

• Discuss the mentors in the lab with the leadership team
• Determine their specialties and which subteams they will be mentoring
• Give them access to online resources (i.e. Wiki, Slack, Discourse, Dropbox, etc.)

• Plan the orientation session for the beginning of the semester
• The following tasks need to be completed at this session:
  • Determine weekly meeting time
  • Give room access codes to members
  • Have new members fill out the non-disclosure forms
  • Have new members determine weekly lab hours
• More details of how to plan the orientation session can be found on orientation meeting

Onboarding Emails

• Hold orientation around the 2nd weekend after the semester starts
• Send out a Google Calendar invite
• Send out a GoogleSpreadsheet to all members to sign up for what dish to bring to the potluck

• Room codes should be given to:
  • Members who don't have one from the previous semester but will be continuing
  • Team leads of each subteam
  • Any other members who would like a code
• To obtain a room code students should:
  • Go to the EE Office and obtain the Room Access Form
  • Have the student fill out the form and obtain Dr. Kuh's signature
  • Turn the Room Access Form back into the EE Office and the secretary will give the student a code
  • Students should test that their code works

• Post guidelines for the presentations on the x96_syllabus
• Send out a Google Calendar invite to all lab members
• Take notes on the meeting and post it to the wiki under All Hands Meetings
• Schedule a time to meet with those who could not attend

Parts Orders and Inventory

• REU Funding
  • Can apply for up to 2 $2000
  • Must present at the CTAHR symposium
• CoE Funding
  • Must present at the CoE banquet
    • Email notification date around March
    • Information to provide
    • Determine posters to present

• Find opportunities to talk with new members
• Have people in the lab who are TAs or graders to look out for students who could work in our lab

• Ask people who just started that semester in the lab if they will be continuing

• Invite potentials members to check out the lab
• Explain our projects and find out their interests
• Tell them to schedule a meeting with Dr. Kuh and get their x96 forms signed if they are taking it for credit